Chart View

Chart view displays the schedule for several days of the week along with other related data and functions. Chart view includes many features designed to help you build and maintain schedules:

  • Schedule Status — Indicates the current status of the schedule.

  • Schedule Day

    • Black vertical lines indicate the day split time.

    • Red vertical lines indicate the restaurant opening and closing times.

    • One shift row appears for each employee or TBD entry in the Employee pane.

    • Scheduled shifts appear in a blue bar. If a shift is involved in an ongoing shift swap, the icon appears on the shift bar.

    • Time clock data appears in a red bar below the scheduled shift.

    • Copy Day copies all the shifts for one day to another day.

    • The shift times appear in the bar if there is room to display them.

  • Schedule Control — Use these controls to save the schedule, clear the schedule, or revert to the previous schedule without saving any of your changes.

  • Toggle Menu — Click to open the Toggle Menu to print the schedule, email the schedule, display or hide time clock data, use templates, copy the schedule from the previous week, turn Auto Save on or off, add notes to the schedule, or open the Schedule Configuration screen.

  • Employee pane — Use this area to view employees and TBDs on the schedule.

    To sort employees, click Sort Employees and select the settings that you want to apply for the sort:

    • Sort order — Ascending or Descending

    • Sort type — First Name, Last Name, Job Title, or Added to Schedule

      • The Added to Schedule option sorts employees by the order they are added to the schedule. When you select this option, you can also apply the Ascending/Descending and Group by PRO options to the sorted entries.

      LiveIQ stores the sort order and applies it until you select a different sort order. If you change to a different sort option (for example, Last Name) and then return to the Added to Schedule option, LiveIQ applies the Added to Schedule sort order.

      In addition, LiveIQ saves the sort order with templates. When you apply templates or copy the schedule from the previous week, LiveIQ applies the saved sort order to the schedule. Employees added from the template appear on the schedule at the position stored in the template. For example, an employee in the template at position 1 is added to the schedule at position 1 and all other employees on the schedule are pushed down one position.

    • Group by PRO

  • Graphs — Click to display or hide data graphs and tables on the Enhanced Scheduling screen.  Click multiple times to toggle through the settings.

  • Weather — An icon and the expected high and low temperatures appear for each 8-hour period. Hover over the weather prediction to view a more detailed forecast.

  • Public Holidays — Region-specific public holidays are indicated if this feature is turned on in the Schedule Configuration settings. The name of the public holiday appears in parentheses next to the date in Chart view (and below the date in Grid view).

  • Shift Details — Click to show or hide the Shift Details pane. The Shift Details pane displays information about a particular shift assigned to an employee. The information appears in the pane when you select a shift displayed on the schedule.

  • Quick Shifts — Click to show or hide the Quick Shifts pane. Quick Shifts are standard time periods used as shifts at your restaurant. Use the Quick Shifts pane to view, create, and modify Quick Shifts. Once you create a Quick Shift, you can drag it from this pane onto the schedule. In addition, LiveIQ includes default Quick Shifts that you can use just like the ones that you create. For more information, see Quick Shifts.

  • Help — Click ? next to the screen title to view help for the Enhanced Scheduling screen.

  • Video tutorials — Click to select from a list of video tutorials designed to help you set up and maintain the schedule.

  • Day – Click to select a day of the week that you want to view. When you select this view, each hour of the schedule is divided into 15-minute intervals.

    • Click the day label on the schedule itself to view the schedule for that day. Click the day label again to switch back to the weekly view.

    • Click the arrows on either side of the day label to move to different days.

  • Week– Click to select either Chart view or Grid view.